HGS MathComp has a flat organization, management, administration, and decision structure. Different groups participate through elected representatives in the following organizational units.
The school runs a Coordination Office headed by the Administrativ Director under the supervision of the Executive Committee. This office is supported by the administrative staff of IWR and cooperates with the Heidelberg Graduate Academy. The duties of the coordination office include coordination of the research training program, support all organizational bodies of the graduate school, management of the financial resources, maintaining contact to national and international partner institutions, organization of the admission and recruitment process, organization of the guest program and public outreach activities.
- The Scientific Committee consists of the full members of the graduate school, the administrative director, the director of MATCH, the student chairperson (and one deputy), the chairperson of the post-doctoral members (and one deputy). The main tasks of this board are to elect the members of the Executive Committee and to give recommendations. With a 2/3 majority, these recommendations are obligatory for the Executive Committee.
- The Executive Committee is responsible for all decisions concerning the PhD program and the use of funds, except for the allocation of scholarships. It consists of the Scientific Director, two deputies ( this is the directorate) and five additional members, who are elected from the full members of the graduate school. The administrative director of HGS MathComp, the MATCH director, the representatives of the fellows assembly and post-doctoral fellows are also members of this committee with advisory vote.
- The Fellows Assembly elects a student chairperson and two deputies. The chairperson and two deputy are also members of the Scientific Commitee and the Executive Committee. The FA discusses the training program and gives recommendations to the Executive Committee. It helps in case of individual problems and supports communications between fellows and supervisors.